What can I expect when I apply?

APPLICATION PROCESS

 

Sometimes the grantmaking process can be confusing. That’s probably because every funding organization works differently. At Quantum Foundation, we value transparency and we want you to know how your grant is managed every step of the way.
 

We hope that by understanding the time and care our Program Team dedicates to each and every application, you’ll appreciate how committed we are to funding the right projects – those that do the most good for the people of Palm Beach County.
 

1. Regular Grants

These standard foundational grants are for larger health-related projects in Palm Beach County.

There are no specific dollar-amount limitations for Regular Grants but they are usually for more than $50,000.

Applications for our Regular Grants are accepted year-round.

See the application process for Regular Grants then apply.

 

2. Quantum in the Community Grants

These smaller grants are for projects that meet the basic needs of people in Palm Beach County.

Quantum in the Community Grants are limited to $25,000 and are specifically for organizations with annual operating budgets under $500,000. Your request must be for less than $25,000. For 2016, the allocated pool of funds is set at $750,000 and all qualifying applicants will share in that pool based on the scope of their work and their impact in the community. This is determined by the Quantum in the Community committee made up of Quantum Foundation staff and select members of the Quantum Foundation Board of Trustees.

Applications for 2017 Quantum in the Community Grantswill open on June 12th.
Applications must be received by Friday, August 18th.
Funding announcements will be made durng the week of October 16th.

Learn more about Quantum in the Community.
See the application process for Quantum in the Community Grants then apply.

 

Application Process:

REGULAR GRANTS

 

STEP 1 - Submit a Letter of Inquiry (LOI)

YOU:
Use the criteria found on our website to answer the following two questions:

  1. Is your organization eligible to apply for a grant from Quantum Foundation?
  2. Does your proposed project match our mission and vision and our current strategy?

If your answer to both questions is YES, create an account in our online grant system (or use your organization's existing account) and submit a Letter of Inquiry (LOI).

See a sample of the LOI questions you’ll need to complete.

PLEASE NOTE: Although LOIs are limited to 1,000 words, you should describe your project in as much detail as possible. Our Program Team relies on the information you supply to decide if your project will advance to the next stage of the process.

WE:
Accept and review LOIs submitted via our online grant system year-round. There are no LOI submission deadlines.

If our thorough evaluation of your LOI determines that you’re a fit with our mission and vision and our current strategy, we will invite you to submit a Full Proposal. A member of our Program Team will contact you personally. If your project is not a match at this time, we will let you know, too.

STEP 2 - Submit a Full Proposal

WE:
Contact you personally and ask you to submit a Full Proposal. We can guide you, answer your questions and help you complete the proposal. We work with you to ensure you submit the strongest possible application.

YOU:
Complete your Full Proposal using our online grant system and submit it by close of business on the assigned due date.

See a sample of the Full Proposal grant questions you’ll need to complete.

PLEASE NOTE: An invitation to submit a Full Proposal is never a guarantee of grant funding.

STEP 3 - Our Review Process

WE:
Follow our standard review process to ensure fairness and equality for all applicants.

There are 3 stages to our internal Full Proposal review process.
Those proposals that receive an unfavorable review at any stage do not advance.

Stage 1 - Review by Quantum Foundation's Staff
After you submit your Full Proposal, it will be reviewed by all our staff. At this stage, we may ask you for further information or clarification on some aspect of your proposal. After extensive discussion and due diligence, we make a recommendation to our Grants Committee to either approve or deny the proposal.

Stage 2 - Review by Quantum Foundation's Grants Committee
Our Grants Committee, made up of several members of our Board of Trustees, reviews the staff’s recommendations. Our Grants Committee meets four times per year to review and discuss your Full Proposals. The Grants Committee then decides whether or not to recommend a proposal to our Board of Trustees for approval.

PLEASE NOTE: Our Grants Committee sees all submitted LOIs, even those that were not invited to submit a Full Proposal.

Stage 3 - Review by Quantum Foundation's Board of Trustees
Our Board of Trustees meets four times per year to review funding recommendations. The ultimate decision to approve or deny each proposal lies solely with our Board. Once the Board has made its decision, our Program Team contacts each applicant personally. Written notice of the decision is also sent to all applicants.

YOU:
Sometimes have to experience a lengthy waiting period before you get a decision.
We fully understand how frustrating this can be and how excited each applicant is about their project. Hopefully, we’ll be able to call you with the good news that your grant has been approved!

This whole process can take from three to six months, depending on the time of year and the foundation's meeting schedule. If, at any stage, you are asked to supply additional data or information in support of your application, the process may take even longer. Sometimes, organizations are asked to postpone their application until a future Grants Committee or Board of Trustees meeting, in order to ensure they are ready to submit the strongest possible case for their project. 

STEP 4 - Receipt of Funding

WE:
Draft the contracts for all successful organizations and email them to you for your digital signature.
Your contract outlines the specifics of your grant and details all reporting requirements.
It is a legally binding document and you should read it in its entirety and familiarize yourself fully with its contents.
Upon receipt of your fully executed contract, your first check is generated.

YOU:
Are invited to attend our new grantee orientation held at the Quantum Foundation offices. 
This informal event allows you to meet staff in person, ask any questions, get to know the foundation better, and meet your fellow grantees. It's also where you'll receive your check!

 

Application Process:

QUANTUM IN THE COMMUNITY GRANTS

Applications for 2016 Quantum in the Community Grants are now closed.
Funding anouncements will be made during the week of October 24th.

Application dates for 2017 will be posted on this site in the Spring.

 See a sample of the Quantum in the Community grant questions you’ll need to complete to apply.